MSDS Data Entry from PDF to Microsoft Excel

The Customer

Flatworld Solutions was contacted by a worldwide environmental consulting firm based in Texas. This firm provides information and data on a variety of important issues, including Environmental Assessment & Liability Management, Industrial & Hazardous Waste Management, Occupational Health & Safety Program Development, Employee Education & Hazard Training, and more.

The client was in need of affordable data entry services. They had numerous Material and Safety Data Sheets (MSDS) in PDF format and wanted it to be entered correctly into Microsoft Excel for analysis. Due to the importance of the data (information on health hazards of chemical exposure, among other items of related importance), accuracy was crucial.

The client chose Flatworld Solutions because of our experience with MSDS data, the swift response they received to their inquiry, and our ability to complete the project within their short deadline.

The Challenges

One of the primary challenges of this style of data entry is that the product names and information were not entered uniformly across all documents. Some PDFs contained only the first letters of the product's name while others contained the entire name. Thus, to enter the data correctly, the data would first need to be cleaned to avoid duplication. This proved to be a challenge for the team as it was a time-consuming task.

The Solution

Flatworld Solutions generally starts all data entry projects with a trial project. Once approved, the project was assigned to a team of 20 staff members, each of whom were exclusively dedicated to this project. The team read the documents personally and deleted all duplicate entries manually before continuing onward. Once all duplicate entries were deleted, the team entered the data into Microsoft Excel.

The client was provided weekly updates throughout the process.

The Results

Despite the challenge associated with the duplicate data, the team was able to provide the client with the completed project within only two weeks, and with 99.9% accuracy - well in line with the client's expectations. The client was highly satisfied with the work done by the Flatworld team, and immediately sent over more projects to Flatworld Solutions. Flatworld Solutions was, thus, able to secure a large-billing client.

Contact us for Customized Data Entry Services

Flatworld Solutions has over 14 years of industry experience when it comes to offering comprehensive data entry and data conversion solutions to clients belonging to diverse industries. We have the infrastructure and the workforce to meet variegated requirements of our clients in stipulated time frame and budget.

Get in touch with our team to know more about different kinds of projects we have successfully delivered till date, and outsource your unique requirements to us.